Archives: Helps

The Email Reports section in Orangescrum Cloud allows users to configure automated reports that provide regular insights into task progress, team utilization, and overall project performance.

These reports help project managers, team leads, and stakeholders stay informed — without logging into the system frequently.

Email Reports make sure you never miss key updates, helping you plan resources and timelines efficiently.

Types of Email Reports

Weekly Usage Report

Keep track of workspace usage and task activity over time.

You can choose how often you’d like to receive this report:

Option	Description
Daily	Receive usage insights every day.
Weekly	Get a weekly summary of project and task activity.
Monthly	Receive a monthly overview of your workspace usage.
None	Disable weekly usage reports.

Task Reports

Stay informed about task progress and deadlines through automated updates.

• Task Status Report – Get task completion and status summaries.
• Task Due (Daily) – Receive reminders for upcoming or overdue tasks every day.

You can turn these reports ON (Yes) or OFF (No) based on your preference.

Daily Update Report

This option allows you to receive a daily snapshot of all activities performed in your workspace, such as new tasks, comments, or progress updates.

Field	Description
Send me Email	Enable/disable daily updates across all assigned tasks and projects.

Management Reports

Enable management-level reporting to monitor project progress against planned metrics.

Field	Description
Send Project Estimation vs Actual	Sends a report comparing estimated vs. actual task hours to evaluate project efficiency.

Useful for project owners, PMs, and stakeholders tracking time utilization and budget variance.

Team Utilization Reports

Measure how effectively your team’s time is being utilized.

Field	Description
Send Team Utilization Report	Enables automatic delivery of team performance and time utilization data.
Choose a day for sending notification	Pick a day of the week when you’d like to receive this report.
Notify To	Choose who receives the report
Compare with actual hours	Choose whether the report should reflect

These reports provide valuable insights into workload balance, productivity, and time allocation.

How to Configure Email Reports

1. Navigate to Settings → Profile Settings → Email Reports.
2. Choose which reports you want to receive by selecting Yes or No.
3. Set the frequency (Daily, Weekly, Monthly).
4. Assign recipients if applicable (Owner/Admin).
5. Click Update to save your preferences.

Best Practices

✅ Enable Weekly Usage Reports for consistent project health tracking.
✅ Activate Task Due (Daily) to avoid missed deadlines.
✅ Use Estimation vs Actual and Team Utilization Reports to improve project accuracy and forecasting.
✅ Review your settings monthly to ensure reports align with your current role or needs.

With Email Reports in Orangescrum Cloud, you get actionable insights delivered automatically — helping you stay proactive, informed, and always in control of your projects.

The Notification Settings section in Orangescrum Cloud allows you to customize how and when you receive updates related to your projects and tasks.

You can choose between email notifications and desktop notifications to stay on top of all important activities — from new tasks to comments and status changes.

This feature helps ensure you never miss critical updates while keeping your inbox and workspace clutter-free.

Adjusting notification preferences gives you complete control over the alerts you receive — whether you prefer instant updates or minimal interruptions.

Types of Notifications

1. Email Notifications

Receive instant email alerts for important events in your projects. You can enable or disable any of the following:

Notification Type	Description
All New Task	Get notified every time a new task is created and assigned to you or your project.
All Task Reply & Comment	Receive emails when someone replies to or comments on a task you’re part of.
All Task Status Change	Stay informed whenever the task status changes (e.g., In Progress → Completed).
All mentions in the Task and Comment	Receive notifications whenever someone mentions you using @yourname in tasks or comments.

To modify these, simply select Yes or No next to each option.

2. Desktop Notifications

Stay updated directly from your browser without checking your email.

Turn on Enable Desktop Notification to receive alerts for new tasks, comments, or mentions while working.

Supported browser versions include:

• Firefox v22 and above
• Chrome v32 and above
• Safari v6 (Mac OS X 10.8+) and above

Make sure browser notifications are allowed for Orangescrum Cloud in your browser settings.

How to Update Notification Settings

1. Go to Settings → Profile Settings → Notifications.
2. Choose Yes or No for each email notification option.
3. Enable or disable desktop notifications as needed.
4. Click Update to save your preferences.

Best Practices

✅ Keep Task Status and Mentions notifications enabled to stay in sync with your team.
✅ Use desktop notifications if you prefer quick updates without opening your inbox.
✅ Review notification settings periodically to match your current workflow.

With Notification Settings in Orangescrum Cloud, you can balance awareness and focus — staying informed about what matters most, without unnecessary distractions.

The Change Password section in Orangescrum Cloud allows users to securely update their account password.

Changing your password regularly helps keep your workspace and project data safe from unauthorized access.

This feature is especially useful when you suspect unusual activity, share a system temporarily, or need to comply with your organization’s security policy.

Tip: Always choose a strong and unique password — avoid reusing old or common passwords.

How to Change Your Password

1. Go to Settings → Profile Settings → Change Password.
2. Enter your Old Password to verify your identity.
3. Type a New Password — it must be 8 to 30 characters long.
4. Re-enter the same password in Confirm Password.
5. Click Change to update your credentials.
6. You’ll see a confirmation once your password is successfully changed.

Best Practices for Password Security

✅ Change your password at least once every 90 days.
✅ Never share your credentials with others.
✅ Use a secure password manager to store passwords safely.
✅ Immediately update your password if you notice suspicious login activity.

The Change Password feature in Orangescrum Cloud ensures that every user maintains account confidentiality and keeps their projects, tasks, and reports protected at all times.

The My Profile section allows each user to personalize their Orangescrum experience by managing their identity, contact details, and workspace preferences.

Here, you can update your name, email, time zone, language, time format, and upload a profile image — ensuring your account is accurate and consistent across your projects.

Keeping your profile updated helps team members identify you easily in projects, tasks, and reports.

Fields Available in My Profile

Field	Description
First Name / Last Name	Your official name as it appears across projects, tasks, and communications.
Short Name	Abbreviation or initials (e.g., AN) used in dashboards, comments, and quick views.
Email	Your registered email address used for login and notifications.
Phone Number	Optional — add your contact number for internal reference or team directories.
Time Zone	Choose your preferred time zone to ensure all tasks, logs, and reports show accurate timestamps.
Daylight Saving (DST)	Enable or disable DST adjustments based on your region.
Language	Select your preferred language for interface labels and menus.
Time Format	Choose between a 12-hour or 24-hour format for all date/time displays.
Skills	Mention your core skills or areas of expertise — useful for team visibility and resource allocation.
Profile Image	Upload a profile photo to personalize your workspace and make collaboration more intuitive.

How to Update Your Profile

1. Go to Settings → Profile Settings → My Profile.
2. Update the desired fields such as name, email, or timezone.
3. Click Save to apply your changes.
4. Your updates will instantly reflect across your Orangescrum account.

Best Practices

✅ Use your official name and company email for team identification.
✅ Keep your time zone and language settings aligned with your working location.
✅ Update your profile photo to help teammates recognize you in discussions and reports.
✅ Review and refresh your details periodically, especially when changing roles or locations.

With My Profile in Orangescrum Cloud, every user can create a personalized workspace that reflects their identity, time preferences, and communication style — ensuring smoother collaboration and better visibility across teams.

The Profile Settings in Orangescrum Cloud allow each user to customize how they interact with the platform. From managing your personal details and password to setting up notifications, reports, and quick-access menus — everything can be fine-tuned here to match your workflow.

These settings enhance productivity and comfort, ensuring you get the right information at the right time while keeping your workspace organized and secure.

Key Options in Profile Settings

Option	Description
My Profile	Update your personal details such as name, email, and profile image.
Set Password	Change your login password securely at any time.
Notifications	Control which alerts you receive for tasks, projects, or updates.
Email Reports	Schedule and receive regular reports about projects, tasks, or time logs directly in your inbox.
My Default View	Choose your preferred dashboard or module view when you log in.
Left Menus	Customize the items displayed on your left navigation panel for faster access.
Quick Links	Create shortcuts to your most-used modules, pages, or tools.
Bookmarks	Save and manage frequently accessed pages or project views for quick reference.

Tip: Adjusting your profile settings helps streamline your daily workflow and ensures that Orangescrum adapts perfectly to your role, preferences, and priorities.